Reminder: handle all invoices promptly!

Published by on November 11, 2019 12:00 am Comments Off on Reminder: handle all invoices promptly! in General

The State Comptroller’s Office and USM monitor and report late invoice statistics. To prevent adversely affecting the university’s delayed invoice rate and to assure prompt payment to vendors, all invoices must be coded, signed and returned to Accounts Payable for processing within five days of receipt.

Tips for handling invoices promptly:

  • Use the Procurement Card where accepted and for all qualifying purchases.
  • Advise the vendor to send the invoice directly to Accounts Payable.
  • Assign someone to back up the individuals responsible for processing and approving invoices.
  • If the invoice is disputed, note on the invoice an explanation for the dispute and the resolution date.
  • If the invoice does not belong to your department, return/forward the invoice to Accounts Payable immediately.
  • Encourage all vendors to send invoices to our email address at AP@towson.edu.

Call the Financial Services help line at x4-5599, option 1 or send an email to finservehelp@towson.edu.

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This post was written by McShane, Kathleen*