Catering Policy Requirements for Procurement Card Holders
If you use your Visa procurement card to make catering or food purchases, please see the updates to 08-11.20 – Catering and Meal Coupon Policy.
- Aramark-approved food waivers are required for any on-campus event in which food costs over $100 and Aramark is not used. Purchasers must attach their emailed approval to the Stratus expense report.
- A catering event attendee form must be submitted for all invoices and receipts from all food service providers, including Aramark. For events with less than 50 attendees, the form must list each attendee’s name. Events with more than 50 attendees must include the names of attendees who are TU employees, as well as a summary of the types of other individuals served.
- Pre-approval is required for all catered or business meals given solely to TU faculty and staff. A Catering Exception Authorization Form should be submitted and approved by the appropriate supervisor prior to the meal occurring or the caterer being engaged. The policy outlines the approval level needed based on the amount being spent.
Make sure to read the full catering policy to ensure departmental purchases and reimbursements get approved. If you have any questions, please contact the Procurement Card Program Administrator at PCPA@towson.edu
Categorised in: General
This post was written by Dimattia, Sara