TU Today

TU’s Catering Policy has been updated with key changes as of September 1, 2023. The policy applies to any food service purchases in which state funds are used, including direct vendor invoices, procurement card charges and personal reimbursements. The policy will be enforced effective immediately and will apply to any payment requests for events taking place on or after Sept. 1. The policy does not apply to catering purchases made by the TU Foundation.

Catering Policy Changes

• Aramark-approved food waivers are required for any on-campus event in which food costs over $100 and Aramark is not used. Purchasers must attach their emailed approval to the invoice or Stratus expense report.
• A catering event attendee form must be submitted for all invoices and receipts from all food service providers, including Aramark. For events with less than 50 attendees, the form must list each attendee’s name. Events with more than 50 attendees must include the names of attendees who are TU employees, as well as a summary of the types of other individuals served.
• Pre-approval is required for all catered or business meals given solely to TU faculty and staff. A Catering Exception Authorization Form should be submitted approved by the appropriate supervisor prior to the meal occurring or the caterer being engaged. The policy outlines the approval level needed based on the amount being spent.

Make sure to read the full catering policy to ensure departmental purchases and reimbursements get approved.