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Reminder: handle all invoices promptly!

The State Comptroller’s Office and USM monitor and report late invoice statistics. To prevent adversely affecting the university’s delayed invoice rate and to assure prompt payment to vendors, all invoices must be coded, approved and returned to Accounts Payable for processing within five days of receipt.

Tips for handling invoices promptly:

• Use the Procurement Card where accepted and for all qualifying purchases.
• Advise the vendor to send the invoice directly to Accounts Payable at StratusAPinvoices@towson.edu
• Assign someone to back up the individuals responsible for processing and approving invoices, if they plan to be out of office using the delegate/reassign tasks when out of office rule .
• If the invoice is disputed, note on the invoice an explanation for the dispute and the resolution date.
• If the invoice does not belong to your department, return/forward the invoice to Accounts Payable immediately.
• Encourage all vendors to send invoices to our email address at StratusAPinvoices@towson.edu
• Reach out to Accounts Payable with any payment related questions at ap@towson.edu

Call the Financial Services help line at x4-5599, option 1 or send an email to finservehelp@towson.edu.

Categorised in: General

This post was written by Dimattia, Sara