Updates to Invoice Process
When Stratus launches July 11, it will modernize, standardize and simplify TU business processes. All employees will be able to enter purchase requisitions and travel authorizations, while existing PeopleSoft users will have expanded self-service capabilities. Get familiar with the Stratus project and complete training now for modules you expect to use after launch.
A Single System for Invoices
Stratus puts all invoices in one place where you can view, check funds, code and approve. Robust self-service capabilities enable you to research past invoices and reroute current ones to different departments—all while staying in Stratus. The reduced back and forth with Accounts Payable means improved efficiency for you and quicker processing times for everyone. Watch the training video, then read on for more information on Stratus payables.
Approvals
The approval workflow will be the same for all invoices, regardless of amount. Approval will be required by the cost center manager and financial steward. Invoices will be sent to both approvers at the same time to streamline the process, with approvers receiving an email and bell notification to alert them of the pending approval. See how to enter and approve an invoice, or search for a past invoice. After reviewing the self-help docs, test your payables skills in the training environment. Use the “Company Single Sign-On” button to login with your TU username and password.
Roles
In Stratus, anyone can enter account coding and provide backup documentation for invoices. Departments may choose to designate one person to handle these tasks, or keep the responsibility spread out. We encourage supervisors to establish their own processes based on what works best for their department. If your department designates a single contact, make sure to inform Accounts Payable.
Tips & Tricks
Take note of several new terms related to invoices. Speed types are now known as alias, the department charged for the account is now the cost center, and the vendor is now the supplier. Code blocks have been replaced by the distribution combination, which includes the distribution and account coding. Access the Stratus Glossary for a full list of new terms, or review the new terminology and crosswalk in the Chart of Accounts training resources.
Learn More
- Access training videos, self-help docs, FAQ and more on the Stratus Training webpage.
- Contact the project team with general questions or a Change Agent with specific questions about a departmental process.
- For one-on-one assistance after completing training, sign up for a one-on-one session with a Stratus expert.
Categorised in: General
This post was written by Gorsuch, Pamela