Work Assignments and Pay Due to COVID-19 Related Events
Temporary Timekeeping Guidance for Faculty, Staff, Lecturers, Contingent Staff, and Student Employees
To promote community health and encourage social distancing during the presence of COVID-19 in the state of Maryland, the University transitioned all non-essential (sustainable) employees to a telework environment effective March 16, 2020.
During this time, only faculty/staff/student employees deemed “Essential” should report to their worksite. Individuals deemed “Sustainable” and anyone not specifically designated are expected to telework to the extent permitted by their position and as directed by their supervisor. Anyone unable to telework and not deemed “Essential” or “Sustainable” will be granted Administrative Leave to cover any time where telework is not possible.
Individuals must consult with their supervisors to determine their status and how job duties are to be performed. Please read the temporary telework policy applicable during COVID-19 operations for more details.
The following represents the guidance related to timekeeping, work status, pay, and administrative leave during the period of limited operations for all faculty and staff:
General
- Individuals who are not on a previously approved leave of any type and are in positions that are not appropriate for telework, are eligible for administrative leave.
- Individuals who are in positions designated as “Essential” and those that are appropriate for telework are expected to work as directed by their department and/or supervisor.
Telework – Faculty & Staff Exempt and Non-Exempt
- Exempt employees that are teleworking record D for duty day on the timesheet for their regularly scheduled work days.
- Non-Exempt employees that are teleworking should record start time, stop time, and hours in and out to capture the actual hours worked on the timesheet.
Telework & Administrative Leave Combined – Faculty & Staff Exempt and Non-Exempt
- Non-Exempt non-essential employees that can only perform some of their job duties via telework will code the timesheet with a combination of actual hours worked and administrative leave. Record start time, stop time, and hours in and out to capture the hours worked.
- Code the remaining hours as administrative leave, using the appropriate method as described in the Administrative Leave section below. The total of hours actually worked plus administrative leave hours should equal the normal hours of your work day.
Regular Non-Exempt Essential Employees
- Regular non-exempt staff designated as “Essential” are required to report to work as regularly scheduled, or as determined by the appropriate department/supervisor. Depending on operations and needs, individual departments may utilize discretion to determine the number of essential employees required to report and the coinciding schedule and/or rotation.
- Non-exempt essential employees should report their actual hours worked on the timesheet. Should they work less than their regularly scheduled hours and are available to work, they are eligible for administrative leave to ensure they receive a full workweek.
Student Employees (To include those on Federal Work Study programs)
- If the department where the student worker is assigned is open/operating and the student employee is available to work (either on campus or telework), the student employee is expected to work their regular hours. All hours worked should be recorded as usual.
- If unable to work because of the following;
- the department is not open or operating;
- the employee is unavailable to work;
- or the employee cannot perform the job duties via telework, then the student employee is eligible for administrative leave. See the Administrative Leave section below for more information.
Administrative Leave – Faculty, Staff, Lecturers, Contingent I, Contingent II, Graduate Assistants & Student Workers
Individuals who are eligible for administrative leave should use the appropriate code below when entering corresponding hours attributed to administrative leave on the timesheet:
Regular Faculty & Staff: ADMU
Contingent II Exempt Staff: ADMCE
Contingent II Non-Exempt Staff: ADMCU
Lecturers: Record D for duty day on regularly scheduled work days and note “administrative leave hours” in the remarks section.
Contingent I Staff/Student Employees: Record normal work hours on the timesheet and note “administrative leave hours” in the remarks section
Questions
If you have additional questions or need clarification:
- Consult with your supervisor for individual details
- Email leavebenefits@towson.edu or finservehelp@towson.edu.
Categorised in: General
This post was written by Morrow, Jennifer G.